The European Summit 2017-2019
2025-10-03 17:44:20

Update Highlights Q3 2025

Core updates in Rentsyst released during July - September 2025

Rentsyst Update Highlights | Q3 2025

We’re excited to share the latest updates and improvements we rolled out during July - September 2025.

As always, our goal is to make RentSyst more powerful, more flexible, and easier to use for your daily operations. Here’s what’s new:


1. Working hours auto-conversion

Automatic conversion for working hours schedule in case the timezone was changed manually in the admin console. Schedules now automatically adjust when your timezone changes.


2. Export files update

Statistics, Payments, and Orders exports now come in numeric format (not general as it was before). Currency symbols were removed. We also added a new column with a discount sum on it. Now you may see the specific amount of the discount for each order.


3. Booking Engine – or similar added for Groups reservation type

Added “or similar” text nearby to vehicle names for group reservations.

Within the group, in most cases, there can be different brands of vehicles, if the client sees a specific name of the car in the booking, he thinks that this particular car will be booked, which is not always correct.

A group reservation has specific booking mechanics, which are predefined by rent-a-car companies that customers book a vehicle from a category, rather than a specific vehicle.

68dfd8cd6c91a.png


You may edit such a field in your editor, in case you dont need translation for “Or similar” or wanna completely remove it, simply mark minus (-) symbol.

68dfd8ef287ea.png


4. Booking engine - translation fields added

New translation field added for the Booking Engine front side.

“The office does not work for same-day reservations outside working hours” - this scenario automatically displayed on the booking form in case your location was setup to prevent same-day reservations for non-working hours.


Now you are able to translate this notification for your booking page.

68dfd92504c03.png

5. Sub Companies relocation.

The “Sub Companies” module is now relocated.

68dfd9591fc45.png


6. Vehicle Profile

Body Type field values are now listed in alphabetical order for faster navigation and search of desired vehicle body

68dfd9d7b300a.png

7. Support line extended

Global support expansion – our support desk now works for the USA, and LatAm markets with Spanish-speaking support (online chat) to ensure every client gets the best assistance.

The big benefit for our customers from North America and South America - US support line working now with your local timezone business hours.

The Global support line works as before, covering all your messages from around the world.


8. Loyalty program export

Bonuses tab from customer profiles can now be exported in XLS/CSV.

68dfda286ca96.png


9. Reservations pagination

Added a “To the end” button near the list count for easier navigation and faster goes to oldest/latest reservations.

68dfda366856e.png


10. Daily Plan - overdue tasks

New filter available for overdue tasks. This is a game-changer and will definitely improve your overdue task-review.

When the filter is active, you will see below all overdue task for all previous period, starting from the most recent reservations to the most oldest by time.

68dfda4e729f1.png

68dfda556d8b0.png

Video overview:


11. Currency conversion

Decimals updated from 0.00 to 0.0000 for higher precision.

68dfdaa870222.png


12. Timeline Notes

Added a NOTES field inside the Order preview timeline.

68dfdabcaef26.png


13. Payments filtering by increase/decrease

Improved filtering for increase/decrease in payment summary. Available for Payments and Statistic tabs.

68dfdad69ee02.png


14. Card Authorization – email fix

If the email is incorrect, the resend button now stays visible. Rules added for resend intervals and updated email addresses.

You can click for card authorization again, but if the email has not changed, it will only allow it after one hour. If the email has changed, you can immediately resend to a new email.

68dfdae3f1eba.png


15. Reservations Export

Pickup and return locations columns are now included in export for reservations.

68dfdb0912e31.png


16. Driver’s license date

Added option to skip entering license expiration date. Previously these fields were required. For your better user experience, we make it optional.


17. User management - update "You can see orders cost in system"

Updated manager permission: order cost visibility now hidden on vehicle dashboard.

68dfdb33cb348.png


18. Timeline - a new filter for order status

By default, on the Timeline you see all order statuses. Now you are able to display only those reservations on Timeline, that you preselected with specific order status only.

68dfdb472722e.png


For instance you wanna see only reservations in progress, so we select “Rental”, and the system will display only rental status, and hide all the rest.

68dfdb59d2b92.png


19. Discounts & Promocodes

Now possible to apply promo codes to specific order summary items.
Before this update, a discount coupon was applied for all order summaries, however now you may apply it for instance only for a delivery cost or vehicle cost, saving full cost for insurance and additional extras options.

68dfdb76c3562.png

Video Guide how it works:



20. Fleet – added new bodies for Bikes

New motorcycle body types added - Cruiser and Scrambler. As a sample, we taken Honda CMX500 for Cruiser:


and HONDA CL500 for Scrambler:


21. Fleet – added new bodies for RV and Bus

New vehicle body types added - “small campervan” for RV and “bus” for Cars.


22. Custom address coordinates

Updated display issues inside Agreement and Customer Cabinet.

68dfdc32a6c42.png


23. Booking Engine – Driver option

Now possible to disable/remove the second driver field from the booking form.
Go to Step 4 on the booking editor and Active component settings for the main window. On the right side menu you will see the checkmark “Head driver only“.

If activated, you will have only one driver field.

68dfdc78d4725.png


24. Privacy Policy was updated

We’ve updated our Privacy Policy to strengthen data protection, improve security measures, and ensure even greater confidentiality of your information.

No worries, there are no changes - just more security updates, reflect our ongoing commitment to safeguarding your data and maintaining full transparency in how it is handled.


25. “Draft” - a new status for reservations

Meet the new Draft order status.
A game-changing feature for handling requests and email reservations.

68dfdca25c176.png



26. Draft Expiry - a new feature, designed to boost your sales

Now you can set a Draft expiry - giving each Draft order a lifetime period and automatically deleting it if the customer doesn’t confirm. Smarter, cleaner, and fully automated.

68dfdcc8d5b55.png

68dfdccf2c459.png

27. Meet “Offer” - a new engine for rental proposals

Introducing the new Offer document in RentSyst!
Now you can easily create personalized offers with our powerful editor, send them directly to customers, and let them accept online.

68dfdcec48e8e.png

Once approved, the system automatically generates a rental order - making your workflow faster, smoother, and more professional.





28. Dynamic Seasons

Discover the new Dynamic Seasons.

Easily apply seasonal pricing to specific vehicle categories for smarter cost management and better revenue control year-round.


29. Agreement version 2.0

68dfdd2e55674.png

Meet Agreement Engine 2.0 in RentSyst

A brand-new design, improved editor, and powerful customization options. Learn how shortcodes were fully reworked to give you more flexibility and control in your rental agreements.

New template build is available by activation of module in Settings:

68dfdd642b9f4.png


Full overview in video tutorial:


30. Invoice version 2.0

Discover Invoice 2.0 in RentSyst. A brand-new design, improved editor, and powerful customization options.

Now you are able to fully customize your Invoice template with Rentsyst new template engine.

68dfddc17847a.png


31. Damage Report version 2.0

A brand-new design, improved editor, and powerful customization options for Damage Report.

Now you are able to edit Damage Report template, embed e-signature, and send by email directly to customers. Also such a report you are able to manage directly inside the reservation profile.

68dfdde0803aa.png


Meet Damage pin - mark exact spots on the vehicle body with the new Damage Pin feature.
A powerful editor makes documenting damages faster, clearer, and fully customizable.



Summary for Q3 updates

These updates continue to make RentSyst more reliable and flexible for your business needs.
From integrations and exports to booking engine improvements and global support expansion – Q3 was packed with changes that improve daily usability.